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Faculty Excellence began to use Interfolio faculty academic software in fall 2023 to manage submission and review of packets for some awards along with submissions for sabbaticals and the Professional Development Program.

Faculty will upload files into the new digital system for the following:

Submission periods and deadlines vary. Check with your college or division about internal deadlines that may apply.

Accessing Interfolio

Access Interfolio

Interfolio Product Help

If you have notified your dean’s office or unit leadership about plans to apply for promotion, tenure, an award, sabbatical, or the Professional Development Program, access to Interfolio will be given. Once access has been granted, you will receive an email and begin your application. Use your NID and password to sign in.

If you are unable to access your account or have other technical problems, please contact UCF IT. For further questions in general, please reach out to Faculty Excellence.

interfolio

Guidance for Submitting Faculty Award Applications

This video will walk you through how to submit award applications through Interfolio. The process is similar for other types of submissions. Written instructions are provided below the video.

Written Guide for Award Applications

Use the headings below to guide you through the steps for awards submissions. This PDF guide also offers instructions.

Upon logging into Interfolio, you will be directed to the homepage where you will find “My Tasks.” Here, you can view your name and the specific award(s) for which you are applying. Click on your name followed by the desired award to access the application.

ucf interfolio introduction my task 1

An overview of the application requirements will be presented.

ucf interfolio introduction award overview screen

Interfolio refers to your application as a “packet.” To upload your documents, click on the “Edit” button on the right-hand side of the doughnut graph representing your progress.

ucf interfolio introduction award edit

A list of required documents will appear. For each document, click on the “Add” button to initiate the upload process.

ucf interfolio introduction add document button

You can either browse for the file or drag and drop it into the upload window. Once successfully uploaded, the file name will appear below the section header.

ucf interfolio introduction file added

Interfolio retains all the files you upload to allow for future use in subsequent applications. For instance, if you wish to reuse a previously uploaded CV, it will be immediately available to you. It is advisable to name your files appropriately for considering their potential reuse.

ucf interfolio introduction managing documents

If you decide to replace a document with a different one, simply select “Remove” and replace it with the desired file.

ucf interfolio introduction remove document

The system will keep track of the number of remaining required files as you upload each document.

Once you have uploaded all the necessary documents, ensure that all requirements have been met and then select the “Submit” button.

ucf interfolio introduction submit application

In the event of any missing requirements, you will receive a notification specifying the missing components. Upon successful submission, you will receive a system notification and an email confirmation, providing reassurance that your application has been successfully submitted.

To keep track of your application’s progress or communication dates, refer to the award schedule at facultyexcellence.ucf.edu/awards.

ucf interfolio introduction award schedule

If you require further assistance or have other questions, please reach out to us at facultyexcellence@ucf.edu. And good luck with your submissions!

 Guidance for Uploading External Review Documents

Interfolio Terminology

Case

A case is generated for each award, promotion and tenure application. Each case contains a template with instructions and an outline of specific upload requirements.

When a faculty member is ready to apply for promotion, tenure, an award, sabbatical or the professional development program, a case is created in Interfolio to access during the applicable submission period. Please contact your dean’s office when you intend to apply.

Once a case is available, faculty will receive an email from Interfolio, and can begin uploading files in support of their submission.

Template

Each process uses a template that outlines the required materials, which vary. All cases, active and closed, will be accessible to faculty through “Your Packets.”

Packet

A collection of materials by which a candidate is being reviewed (documents and other files). The packet is divided into sections which can be worked on and submitted independently of one another. All materials submitted in the packet will be copied to the candidate’s Dossier for record keeping.