Scroll & Quill 2017-18 Application Guidelines

Recognition Program for Outstanding Achievement in Research and Creative Activities at the University of Central Florida

Application Process

Applicants must submit their information via the Qualtrics survey link. The deadline to submit the online application is Sept. 22, 2017.

The UCF Scroll & Quill Evaluation Committee inducts applicants solely on the information provided in the electronic application.  Each applicant submits his/her own application for consideration for lifetime induction into the UCF Scroll & Quill Society. When information and/or documentation are incomplete, the Committee may be unable to induct deserving applicants.

Specific Requirements for Application

  1. Be a UCF faculty member in good standing.
  2. Have maintained continuous full-time faculty appointment at UCF since August 2007; eligible faculty appointments include: Professors (all ranks); Instructors (all ranks); Lecturers (all ranks); Librarians (all ranks); Instructional Specialists (all ranks); Instructional Designers (all ranks); Clinical Professors (all ranks); and Research Faculty (all ranks).
  3. Have Overall and Research Annual Evaluation ratings of “Above Satisfactory” or “Outstanding” for at least the past four years.
  4. Have Cumulative Progress Evaluation (CPE) ratings “At Expectations” or “Above Expectations” for any completed CPEs following promotion to the rank of “Associate” at UCF (if applicable).
  5. Submit acknowledgement to Faculty Excellence from their unit heads (e.g., Department Chair, School Director) indicating that they meet the applicable above-listed criteriaNote: Applications will not be considered by the committee if an email assurance is not received by Sept. 29, 2017.
  6. Document in the online application their outstanding contributions in at least one of the three categories listed below. Note: No attachments or information submitted outside of the online form will be considered by the committee. Work completed at another institution should not be included. Presented work must include notation of UCF as the applicant’s institutional affiliation.
  7. Provide a brief Impact Statement (300-word maximum) for each of the categories selected to describe how accomplishments reflect national and/or international excellence and impact within their discipline. This statement should be followed by a list of no more than five selected products/deliverables that best illustrate how the applicant’s outstanding research and/or creative activities have brought national and/or international recognition to UCF; single-sentence annotations can be provided under each of the listed products/deliverables to illustrate specific impact. It is incumbent upon applicants to describe the context and provide comparative data on how their achievements set them apart from their peers and exceed the norms within the applicable discipline(s).

Category A: Peer Reviewed Publications and/or Patents

Applications under this category should have at least a partial focus on contributions to the primary literature in the discipline/field. In the impact statement, the applicant should describe evidence of outstanding contributions related to peer reviewed publications and/or patents. The Impact Statement in this category may include (but is not restricted to) documentation of the following:

  • Articles in National and/or International Refereed Journals
    • Outstanding achievement may be reported by the number and/or quality (e.g., based on journal impact factors) of publications.
  • Authored or Edited Books and/or Authored Book Chapters
    • Outstanding achievement may be reported through such evidence as critical reviews, national/international publisher details, distribution, etc.
  • Author Citation Analytics
    • Since citation conventions and rates vary widely across disciplines, descriptions of outstanding achievement in this category should be presented in a manner that is consistent to the relevant discipline(s) and may include information such as citation counts, average citation rates, and h-index (with comparative data within the discipline).
  • Patents
    • Outstanding achievement in this category may relate to the impact of the patented product, for example.
  • Awards
    • National and/or international awards based on publication and/or patent achievements.

Category B: Funding to Conduct Research and/or Creative Activities

In the impact statement, the applicant should describe evidence of research and/or creative activities that reflect excellence within the discipline and demonstrate the impact of the research and/or creative activities. The impact statement should include a listing of one or more grants or fellowships awarded to conduct research and/or creative activities, including those creative activities in the fine/performing/visual arts. Applicants should consider including single-sentence annotations under each listing to describe the specific aims of the project, as well as the specific national and/or international impact.

For this section, applicants should include the following:

  • Title
  • Funding Agency
  • Applicant Role (Note: Must be Principal Investigator, Co-Principal Investigator, Awardee, or Co-Awardee)
  • Total Grant/Funding Amount
  • Percentage of Funding Attributed to the Applicant
  • Annotation with Specific Aims and description of National and/or International Impact

Please note:

  • It is the responsibility of the applicant to provide evidence of the national and/or international funding source(s) and/or description(s) of the national and/or international significance of the conducted work to the discipline and/or society.
  • Funding to support student research and/or training (e.g., student training grants, personnel preparation grants) should not be included in this category as evidence of meeting induction criteria; presented funding should be awarded to support faculty research and/or creative activities specifically.

Category C: Creative Activities

This category includes relevant scholarly outputs for UCF faculty members in the fine, visual, and performing arts. The impact statement should describe evidence of excellence in creative activities. This should include a listing of professional accomplishments with brief bulleted descriptions of the creative activity, its purpose, and outcomes/impact of each activity.

Evidence of outstanding contributions may include (but is not restricted to) the following types of activities with national and/or international scope:

  • Juried Exhibitions
  • Museum Exhibitions
  • Critically Reviewed Exhibitions
  • Critically Reviewed Performances (including contributions in design/production, performing, acting, conducting, directing, etc.
  • Reviewed Products (e.g., compositions, musical scores, recordings, videos)
  • Clinics, Workshops and Master Classes

Due to the broad range of disciplines in creative activities, the information presented will differ among the disciplines and among the applicants. It is the responsibility of the applicant to provide evidence of the national and/or international significance of the presented work in a format relevant to the discipline(s).

Submitting Assurance of Good Standing

Following receipt of the online application, Faculty Excellence will send an email to each applicant’s unit head with a request to respond and provide assurance similar to the following (with applicant’s identifying information added):

  • Has the applicant has maintained continuous appointment(s) as a faculty member at UCF since August 2007?
  • Has the applicant received “Overall” and “Research” Annual Evaluation ratings of “Above Satisfactory” or “Outstanding” for at least the past four years?
  • Has the applicant received Cumulative Progress Evaluation (CPE) ratings of “At Expectations” or “Above Expectations” for all completed CPEs following promotion to the rank of “Associate” at UCF (if applicable)?
  • Do you have any concerns with this faculty member applying to Scroll and Quill? If so, please explain.

Responses are due to Faculty Excellence by Sept. 29, 2017.

Application, Review & Induction Process for 2017-18

  • The online application will be accessible through Sept. 22, 2017.
  • Chairs/Deans must submit email assurance to Faculty Excellence by Sept. 29, 2017.
  • A committee consisting of current Scroll & Quill members appointed by Faculty Excellence will review submitted applications.
  • Only completed applications that include assurance of accuracy of submitted information will be reviewed.
  • Applicants will be informed of the outcome of their application by Oct. 11, 2017.

New inductees will be recognized as Lifetime Members at a Nov. 1, 2017 ceremony.

 Deadlines at a Glance Date
 Deadline to submit application  Sept. 22, 2017
 Deadline for Chairs/Directors to submit email assurance to Faculty Excellence
*Upon receipt of the application by the faculty member, Faculty Excellence will email the Chair/Director of each applicant to request this assurance.
 Sept. 29, 2017
 Applicants will be notified of the outcome of their applications. Oct. 11, 2017
 Induction ceremony
*This event is by invitation only. Applicants, please hold this date on your calendars now and watch for notification on the outcome of your application.
 Nov. 1, 2017

Frequently Asked Application Questions

    1. Is there a predetermined limit on the number of inductees per year?
      • At this time, no limits have been placed on the number of inductees in any given year.
    2. What if I was inducted previously as a member of the original Quill Society and/or Scroll Society at UCF? 
      • Faculty Excellence personnel have consulted the UCF Archives to identify members of the original societies and recognized Legacy Members at the 2016 Scroll & Quill Induction Ceremony. If you are a Legacy Member and were not recognized at the 2016 Induction Ceremony, please contact Faculty Excellence (FacultyExcellence@ucf.edu) to identify yourself. Since archived information may not have been complete, Faculty Excellence would appreciate hearing from you as soon as possible so that you also can be appropriately recognized.
    3. Will applicants be compared to one another in a competitive manner?
      • No; faculty members should present evidence of qualification for induction into the UCF Scroll & Quill Society as relevant to their individual applications and disciplines. The major emphasis of presented evidence for an individual faculty member should be on research and/or creative activity conducted at UCF which has brought national and/or international recognition to the institution.
    4. What is meant by the requirement to “include at least a partial focus on contributions to the primary literature in the discipline/field” under Category A?
      • In many disciplines, peer reviewed journal articles are considered to be contributions to the primary literature. If that is the case, applicants will want to include at least some emphasis on such outputs. If a different type of output is considered to be the standard contribution to the primary literature, such as a favorably reviewed book with a national publisher, at least some emphasis should be placed on that type of output in your application. In other words, applicants should include some focus on the type of output that is considered as the “gold standard” of primary research in the discipline/field.
    5. What are some examples of single-sentence impact statements that applicants may include under listed products?
      • Example 1: ABC Journal is ranked by Thomas Reuters as the #1 journal in the XYZ category out of 100 journals (based on Impact Factor).
      • Example 2: Lead author for this paper selected to receive the Editor’s Award for the international journal, ABC, in 2016.
      • Example 3: This paper is listed by national publisher, DEF, as the most cited article in ABC Journal in 2016.
      • Example 4: The findings from this paper were featured on ABC National News on xx-xx-xxxx within a feature on XYZ topic.
      • Example 5: Due to the nature of the findings of this investigation on XYZ topic, my co-authors and I were invited to testify before the United States Congress on xx-xx-xxxx.
      • Example 6: This grant was one of only two grants funded by the National Institute on ABC in the area of XYZ in 2016 and was the only federal grant awarded to a PI in my department in 2016.
      • Example 7: This performance was critically acclaimed via… etc.
    6. Who will review my application?
      • The committee will be comprised of at least one representative from Faculty Excellence and at least four faculty representatives from across campus who were previously inducted into the UCF Scroll & Quill Society.
    7. What are the benefits of being inducted in the UCF Scroll & Quill Society?
      • In addition to being recognized at the annual Induction Ceremony and receiving a certificate and distinct lapel pin, Scroll & Quill Society Members have opportunities to network at several unique “Members Only” events throughout the year. These events can include social gatherings, “sneak peek” campus/community tours, lectures, informal meetings with UCF administrators, and similar.